Background:
We are using SharePoint 2010 to declare record from a team site using "Send to" link to move the record and leave a link behind. The record is moved to the 'Record Site" hub and routing rules are set up in here to move the record to correct record storage site based on metadata property.
In our setup we have setup one content type to be used by users in a team site if they don't want to move their record to Record Site. There is retention policy on this content type to delete the record after 2 years as this is meant to be used only if user wants to keep something on thier team site and doesn't want to archive it in Record Site for longer period.
But we have an issue that some user still use "Send To" link for this content type on document which results in sending these documents in the 'Record Site' hub drop off library and they sit there as there is no routing rule setup for this content type in the hub to move it to the relevant storage site.
Issues:
This is causing us the following issues and i would really apperciate any advise and help on this:
- If we change the content type for such documents in Record Site hub, the document is correctly moved to the correct record storage site leaving the URL of the link pointing to the old location (Record Site Hub) where as document is moved to the different storage site. This is not causing us an issue with accessing the document as user is still able to open the document by clicking on the link but the URL on the link itself is still pointing to old location (Record Site Hub). Is there a way to update the link to point to the new location?
- Is it possible to stop user using 'Send To' link for a particular content type in a team site? or at least show them a message that you have used wrong content type for this document?
I hope the above question is clear. Please let me know if you have any questions. Thanks
Regards,
Kashif